Can Flashquotes handle different event services and packages?

Yes. You can configure multiple services, packages, add-ons, and custom pricing rules to match the way your event vendor business operates.

Event Vendor Management Software Built for Mobile Event Businesses – Flashquotes

Mobile event vendors live on tight timelines and moving parts: leads, quotes, contracts, payments, staff, equipment, and back-to-back events.

Flashquotes is event vendor management software designed to bring everything into one place — so you can run your mobile event business with less stress and more bookings.

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No credit card required · Free forever plan · 15-minute setup

Everything You Need to Run Your Event Vendor Business

Flashquotes is quoting/proposals, booking, invoicing, and CRM software built specifically for mobile event operators — from photo booths and mobile bars to coffee carts, caterers, and other vendors.

The platform centers around four core areas:

**Leads **– capture and manage every inquiry
**Bookings **– see what’s confirmed and what’s pending
Events & Calendar – view upcoming work with real-time availability
**Automations **– forms, workflows, and follow-ups that run 24/7

Client Management & CRM for Event Vendors

Every missed lead is a missed event.

With CRM & lead management, you can:

Track every inquiry, follow-up, and conversation from first contact to final payment
Organize leads by status (new, quoted, booked, closed, lost)
Filter by event type (weddings, corporate events, parties, festivals, recurring contracts)

You always know who needs a follow-up and which channels (website, social, planners, referrals) bring the best clients.

Instant Quoting Built for Event Services

Event vendor pricing can be complex: hours, locations, packages, travel, add-ons, and seasonal rates.

Flashquotes helps you quote faster and more accurately with instant quoting:

Configure your services once (photo booth, mobile bar, coffee cart, catering, rentals, etc.)
Add upsells, add-ons, and custom options
Auto-calculate pricing based on time, distance, units, or guest count
Generate professional quotes in seconds — not hours

Clients receive a clear, branded quote they can approve quickly, helping you secure bookings before competitors even respond.

Booking & Scheduling That Prevents Overlaps

Double-booking equipment or staff can damage your reputation.

With booking & scheduling:

Bookings sync with your **Calendar **automatically
You see real-time availability for key resources and dates
Confirmed events reserve your services, staff, and equipment
You can view everything from the **Bookings **and **Events **sections

The result: more organized event days and fewer scheduling mishaps.

Start Booking More Events →

Payments & Financials for Event Vendors

Payment Processing

Get paid quickly and consistently:

Accept cards, ACH, and mobile payments
Collect deposits automatically at booking
Offer payment plans when needed

Payments are built into the booking flow instead of being an afterthought.

Invoicing

Turn your approved quotes into invoices instantly:

Invoices are generated from your quotes
Automatic payment reminders go out without you chasing anyone
You always see what’s paid, pending, and overdue

All of this lives under Finance → Invoices, Payments, Payouts, Sales Tax, QuickBooks.

Financial Reporting

Know your numbers across all your events:

See revenue by service type (e.g., bar, coffee, photo booth, catering)
Monitor income by event type (wedding, corporate, private, recurring)
Identify seasonal trends and top-performing services

You can finally make decisions based on data, not guesswork.

Automation & Growth for Event Vendors

Follow-Up Workflows

Most vendors don’t lose business because they’re bad — they lose it because follow-up slips.

With follow-up workflows, Flashquotes can:

Auto-respond to new inquiries with a branded message and next steps
Send reminders to leads who haven’t approved their quote
Re-engage past clients with new offers or open dates

Set up your Forms and Workflows under Automations once and let the system take care of repetitive communication.

Integrations That Keep Everything in Sync

Flashquotes integrates with key tools you already use:

Google Calendar – sync events and bookings
**Gmail **– manage communication more efficiently
**QuickBooks **– accounting sync on the Pro plan
**Zapier **– connect to marketing, CRM, and back-office tools

On the **Plus **and **Pro **plans, integrations help turn Flashquotes into the command center of your event vendor operation.

Marketing Tools to See Which Channels Work

Stop guessing where your best clients come from.

With built-in marketing tools, you can:

Track lead sources (website, social media, planners, ads, referrals)
Measure conversion from lead → quote → booking
Double down on the highest-ROI marketing channels

You invest where you can see a clear return.

Operations for Multi-Service & Multi-Unit Event Vendors

The more units, services, or teams you manage, the more important operational clarity becomes.

Resource Management

Under Operations → Resources, you can:

Track equipment (booths, bars, carts, catering gear, vehicles, decor, etc.)
See what’s booked, available, or in repair
Assign the right equipment to each event

Staff Scheduling

Under Staff, you can:

Assign team members to specific events (bartenders, baristas, attendants, chefs, techs, drivers)
Track availability and roles
Attach event briefs and checklists so staff knows exactly what to do and bring

Day-Of Execution

Show up prepared for every event:

Auto-generated packing lists tailored to each event
Setup timelines based on event start times
Event runsheets with schedule, responsibilities, and notes

Your team spends more time delivering great experiences and less time putting out fires.

Community, Education & Support for Event Vendors

You’re not just getting software — you’re plugging into a community built around mobile event businesses.

Flashquotes Podcast

Learn from successful operators running mobile bars, coffee carts, photo booths, catering, and other event services. Hear what’s working in the real world.

Resource Library

Access guides, templates, and playbooks on pricing, lead handling, marketing, and scaling your event vendor business.

Private Skool Community

Join hundreds of other mobile event businesses. Share ideas, ask questions, and get feedback from people who understand your world.

Customer Stories

Flashquotes transformed our operations and helped us grow at an even faster pace. I cannot imagine life without it.

*— Michael Craig, Creature Coffee*

How It Works – From Inquiry to Confirmed Event

Create your Flashquotes account in minutes — no credit card required.

Embed your Flashquotes form on your website or send it as a link so event planners and clients can submit vendor requests anytime.

3. Start Booking More Events

Flashquotes auto-builds quotes using your services and pricing. You send them quickly, clients approve, sign, and pay — all within the same system.

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Send your first quote in about 15 minutes

Pricing – Simple Plans for Event Vendors

Free Forever – Perfect for Getting Started

$0 / month

High-converting lead intake forms
Instant booking forms
Real-time calendar availability
Auto-drafted price quotes
Instantly generated invoices
Smart event briefs

Plus – For Growing Vendor Businesses

$39 / month

Everything in Free, plus:
Seamless Gmail integration
Automated Google Calendar sync
Dynamic checklist templates

Pro – For Advanced, Multi-Unit Event Vendors

$82 / month

Everything in Plus, plus:
Lightning-fast instant quoting
Automated QuickBooks sync
Powerful Zapier integration
White-label branding
VIP priority support

Join 600+ businesses booking more events with Flashquotes.

From mobile bars and coffee carts to photo booths and catering, event vendors trust Flashquotes to run their operations.

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FAQ – Event Vendor Management Software & Flashquotes

Is Flashquotes good for event vendors?

Yes. Flashquotes is designed for mobile event businesses, including photo booths, mobile bars, coffee carts, caterers, and other vendors who need to manage leads, quotes, bookings, payments, and operations in one place.

Can it handle different types of event services and packages?

Absolutely. You can configure multiple service types, packages, add-ons, and custom pricing rules for each vendor service you offer.

Will Flashquotes help prevent double-booking resources or staff?

Yes. Bookings, events, and calendar availability are connected, helping you avoid double-booking equipment, vehicles, or staff.

Does Flashquotes offer a free plan for event vendors?

Yes. The Free Forever plan is ideal for getting started, and you can upgrade to Plus or Pro as your business grows.

Can I accept deposits and payments through Flashquotes?

Yes. You can accept card and ACH payments, collect deposits at booking, and automatically send payment reminders.

How long does it take to get up and running?

Most event vendors can set up services, pricing, and send their first quote within about 15 minutes of signing up.

Ready to Simplify Event Vendor Management?

If you’re tired of juggling multiple tools and spreadsheets, Flashquotes brings everything together — leads, quotes, bookings, payments, and operations — in one platform built for mobile event vendors.

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No credit card required · Free forever plan · Built for mobile event businesses

About Flashquotes

Flashquotes is an all-in-one quoting and booking platform built for event vendors who need a faster, more organized way to manage their business. From creating instant, professional quotes to streamlining client communication and automating bookings, Flashquotes brings every part of your workflow into one simple, easy-to-use system trusted by 2,000+ event professionals worldwide.

Website: https://flashquotes.com

Author

Written by the Flashquotes Content Team — experts in event software and vendor management workflows. Reviewed by the Flashquotes Product Team for accuracy.

🎉 Looking for event vendor management software that makes quoting, booking, and client handling effortless?

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More insights for event vendors:

https://flashquotes.com/blog/catering-quote-template-instant-booking

https://flashquotes.com/blog/catering-website-checklist